The Accounts Payable (A/P) Report in Tekmetric tracks the money your shop owes to vendors for parts and sublet work. This report is populated the moment a purchase order is placed or a sublet job is authorized (unless marked as "Cash" or "Payment Complete" at the time of the order).
How to Access and Use the A/P Report
Navigate to the Reports section on the left-hand navigation menu.
Select Financial Reports from the top menu.
Click on the Accounts Payable report.
To Mark a Payment:
Find the vendor or specific invoice you wish to pay.
Select the Parts or Sublet Work tab to find the specific item.
Check the box next to the line item(s).
Click the green Mark Payment Complete button.
Choose your payment method and click Complete.
Note: You can pay for multiple invoices and works great for fleet work.
Understanding the A/P Report
The report is split into two primary tabs to help you distinguish between physical inventory and outsourced services:
Parts Tab: Lists all purchase orders for parts that were ordered but not yet marked as paid.
Sublet Work Tab: Lists all sublet services (e.g., towing, specialized machining) assigned to a vendor where "Send to A/P" was selected during the estimate phase.
Key Features
Vendor Profiles: You can also view and pay open A/P invoices directly from a specific Vendor’s Profile in the Vendors section.
Bulk Payments: If you owe a single vendor for multiple parts orders, you can select all applicable checkboxes to pay them in one transaction.
Real-Time Population: Unlike some financial reports that wait for an RO to be posted, the A/P report populates as soon as the order is placed with the vendor.
FAQs
- Am I able to make integrated payments from the A/P report? As of now, you can only do non-integrated.
- Can I filter approved work only? Yes you can access this at the top of the page and toggle it on or off.
- Can I filter by vendor? Yes you can group by vendor and pay!